Privacy Notice - Caravans, Camping and Mobile Homes
This privacy policy sets out how and when we use any personal information that we collect about you when you use our services, the conditions under which we may disclose it to others and how we keep it secure. When you contact us to access our services, apply for a licence, registration, permit or for the purposes of determining eligibility under a fit and proper test for ownership or management of a protected mobile home site or we contact you as part of an investigation we may ask you for certain personal information in order to be able to assist you with your enquiry or to enable us to investigate fully. Some of this information will be recorded and stored on our systems.
When you apply for a licence, registration, permit or for the purposes of determining eligibility under a fit and proper test for ownership or management of a protected mobile home site we require a range of details including name, contact details, such as your address, email address, date of birth and telephone number. If you choose not to supply the required information we will not be able to progress the application.
We will use this information to process applications, remind licensees of renewals, maintain a register of fit and proper persons in ownership or management of a protected mobile home site and investigate complaints. We will not use your information for any marketing purposes.
The information we collect is carefully stored electronically.
We do not share your information with anyone else unless we are required to do so by law or it is necessary to provide our services to you. It should be noted that MDDC is under a duty to protect the public funds it administers, and to this end may use the information you provide for the prevention and detection of crime. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.
All the information you give us is confidential, however, some of this information may be shared with other departments within the Council (e.g. Council Tax, Planning, Legal) and other statutory organisations (e.g. the Land Registry, other local authorities), in relation to the application, we will not pass any of your details to any other organisations. Your data will be held securely in accordance with the Data Protection Act 2018. We will only use any personal information you send us for the purposes of the application unless it is required for the purposes of prevention or detection of crime. We will hold completed application forms and supporting documents during the lifetime of the licence, permit etc. or duration of the business. Once the licence, permit etc or business has lapsed, been surrendered, revoked or comes to an end it is retained for six years.
For the purpose of processing and maintaining a mandatory register of fit and proper persons in ownership or management of a protected mobile home site, your name, address, status (in relation to the relevant protected site) and detail about whether any conditions are attached to your inclusion in the register will appear on a public register of the fit and proper person test. This public register will be available on the Council’s Website and can be requested by any person.
We process your information with your consent where it is in the public interest to do so, to comply with a legal requirement, where it is in the legitimate interest of MDDC to do so, with your explicit consent or where there is a substantial public interest.