Safety Advisory Group

The Mid Devon Safety Advisory Group (SAG) has been formed by us to bring together all the relevant regulatory authorities to assist event organisers ensure that their events are conducted safely and lawfully. It is an impartial, advisory group and provides a single point of contact for coordinated and consistent advice. The SAG cannot take any decisions - its role is advisory. The ultimate responsibility for event safety lies with the event organisers and their management teams.

Main objectives

• to advise on the events, venues and immediate environs
• to promote good safety and welfare practice in event planning
• to provide a forum within which the local authority and other relevant authorities develop a coordinated approach to events
• to ensure events in Mid Devon are well planned and have minimal adverse impact

Membership

Mid Devon's SAG core membership:

• Chair (from the local authority)
• Licensing
• Environmental Health
• Emergency Planning
• Police
• Fire Service
• Ambulance Service
• Highways

Other representatives may be invited from time to time and the SAG may decide if appropriate to extend the membership on a permanent basis.

Attending a SAG meeting

If you are planning to hold an event in Mid Devon and wish to attend a SAG meeting please Contact us.

SAG meeting dates 2024:

(Please note these dates may be subject to change)

• Tuesday, 16th January
• Tuesday, 20th February
• Tuesday, 19th March
• Tuesday, 23rd April
• Tuesday, 21st May
• Tuesday, 18th June
• Tuesday, 16th July
• Tuesday, 20th August

Event Management Plan

If you are running an event in Mid Devon it is advisable to produce an Event Management Plan outlining all aspects of your event and responsibilities.

Areas you may wish to include within an Event Management Plan are:

• Details of areas of responsibility and contact details
• Risk assessments
• Alcohol consumption and drugs policy - including how you will avoid underage alcohol sales
• Traffic management - including any temporary traffic orders
• Car parking
• Stewards
• Security - site and personnel, entry policies for age restricted events
• Access routes for emergency vehicles in and out of the site
• Evacuation plan - in the event of an emergency
• Noise management
• Food hygiene
• Health and safety
• First aid
• Fire safety

This is not an exhaustive list and will need to be tailored to the nature of your event.